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Course Reserves Policy and Information
Effective January 1, 2009.
This publication is a guide for the teaching faculty at
Georgetown College
as they choose information resources
for
curricular support.
It is the responsibility of
faculty, with the help of library staff,
to comply with
copyright laws and to make our best efforts
to respect the intellectual
property rights of others.
More information is available
on the library’s web site:
Copyright Webpage
1)
What can be placed on Reserve?
a)
Books, and photocopies of 1-2 chapters of a book (no
more than 10% of the book)
b)
Journal article photocopies
i)
1 – 2 articles from a single journal issue
ii)
A maximum of two copies of the same article
c)
Media materials such as DVDs or CDs
d)
Tests that have been created by the instructor
2)
What can NOT be placed on Reserve?
a)
Solutions manuals, standardized tests, course packs, and
workbooks
b)
Photocopies of entire books
c)
Illegal /pirated / bootlegged works
d)
Materials that belong to other libraries or institutions
e)
Library staff cannot make photocopies.
f)
Reference books and print periodicals are already
restricted in use and are not placed on Reserve.
g)
No item can remain on Reserve more than one (1)
semester.
h)
Media such as DVDs can not remain on Reserve an entire
semester. An appropriate time frame may be discussed
with the library staff.
3)
What do YOU need to do – and WHEN?
a)
Allow at least 2 business days for processing. If
the item is reserved via the on-line form or on a
Friday, allow AT LEAST 3 business days to
process. The beginning of each semester is a busy time
so processing Reserves may take up to 4 days.
b)
Instructors are responsible for complying with copyright
law and any requisite payment to the holder of the
copyright. Photocopies must be accompanied by
bibliographic information on the source of the copy –
also the responsibility of the instructor.
c)
The instructor must sign the Reserve form. When an
on-line form is submitted, a signed copy of the Reserve
form must be on file.
d)
Please be sure that Reserve items are available before
making an assignment.
e)
Instructors should pick up their Reserve items at the
end of each semester. Any photocopies not picked up
within three (3) weeks of the last Final date will be
destroyed. Any books not picked up by the end of the
following semester will become the property of the
library.
4)
Information for your students
a)
Materials are placed on Reserve so that all students
have equal access. If a student consistently or
intentionally prevents others from having access to
Reserve items by keeping them past the due time, library
staff may restrict use pending discussion with the
professor.
b)
Reserve fines are $.25 per hour overdue. Students should
contact the Circulation Supervisor about fines.
c)
Please remind students that Reserves must be checked out
and returned during library hours.
d)
Please indicate clearly to students where information is
available:
i)
On Reserve vs. in a Reference book (students are easily
confused by these similar terms)
ii)
An article in a print periodical vs. a journal article
in a database
5)
And finally…
a)
Library staff has the right to refuse items for Reserve
in consideration of limited space, inability to monitor,
or value of an item. Please determine if there might be
a better way to distribute information to students
before attempting to place an unwieldy or expensive item
on Reserve.
b)
Whenever possible, materials to be used for Reserves
will be purchased by the library. The library is not
responsible for damage to or loss of personal items
placed on Reserve.
c)
The library staff person responsible will make the final
decision concerning placement of Reserves.
Thank you for working with the library staff to comply
with copyright laws and library policy!
Please call with any questions or concerns: Circulation
Manager x8404 or Library Director x8403
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