Overview
Collection development involves
management of library funds for
books, journals and media,
selection and location of
purchased library materials;
evaluation and disposition of
gift materials; and
preservation, management and
continuing assessment of the
collection itself. The
collection development program
assists Georgetown College’s
faculty by purchasing books and
other items. In turn, we use
the faculty’s expertise in their
particular subject areas to
create a library collection that
supplements classroom
instruction and provides impetus
for independent study. The
library can provide lists of
materials purchased, lists of
journals and other printouts to
help with accrediting or other
projects within a department.
Departmental
Allocations
Using criteria approved by the
Library Faculty Committee, the
Library Director
designates a portion of the
annual library materials budget
for the use of each academic
department. Funds needed
for the renewal of serials are
deducted from the total library
materials budget before
departmental allocations are
made. Department Chairs
are notified of their
allocations early in the fall
term. Each month, the
Acquisitions Department will
inform the department chair of
the status of the department’s
library book budget at a given
date. The library
allocation supports curriculum
of each academic department and
may be used to request books, CDs,
DVDs, computer software, or
other appropriate library
material.
Selection
Faculty members submit requests
for library materials that
support the curricular and
research needs of their
department. Each academic
department Chair either appoints
another faculty member or acts
as a departmental liaison for
the library. This liaison
should have an overview of the
department’s curriculum, as well
as a strong knowledge of the
library’s collections.
Individual faculty members
initiate order requests for
materials and forward them to
the departmental liaison who
then authorizes ordering of the
library materials by the
Collection Development
Librarian. Departmental
liaisons, along with the
Collection Development
Librarian, review all faculty
orders to insure that a balanced
collection is achieved. Because
of limited funds, it is very
important that only the best and
most necessary items be
purchased. Titles reviewed
favorably in professional
journals in a discipline are
excellent items for
acquisitions. Recommended
bibliographies might also be
consulted. Reviews in
Choice
and
Library
Journal
are other sources that
might be consulted. At least
once a month, the department
Chair will be sent recommended
Choice titles. Choice supplies
3x5 order cards with new books
and reviews. If a faculty member
wishes to have these titles
purchased, they may sign the
back of the Choice card, that
should then be returned to the
Collection Development Librarian
with your department Chair’s
approval.
Library Selection Form
Printable PDF
Collection
Development Policy
The efforts of collection
development and maintenance are
not based on subjective choice
or chance selection but rooted
in the principles of
librarianship, which use
systematic acquisitions policies
based on meaningful data to
build collections. The
collection
development policies
are designed for use as
long-range planning tools, as a
means of communicating the
collection goals of the library,
and as guidelines for day-to-day
selection decisions. A copy of
the library’s comprehensive
Collection
Development Policy
is on file in LRC’s
offices and on
our
website.
Ordering
Procedure
To ensure that requested items
are ordered as soon as possible
after they have been sent to the
Collection Development
Librarian, please adhere to the
following procedures:
-
Each requisition must be
submitted on a Choice card,
a
paper selection form or
the
online submission form.
Any
requests received by the
Library will be assumed to
have the department chair's
approval.
-
When possible, check the
online
catalog before
submitting a request to
determine whether or not the
library already has the
title.
-
Items needed within a
short period of time should
be designated RUSH on the
selection form. Since it
takes a minimum of three to
four weeks to obtain an item
from a domestic publisher or
book vendor, titles that
will be needed to support
course offerings should be
submitted to the Collection
Development Librarian at
least six weeks prior to the
time that they will be
needed; foreign published
titles should be submitted
at least three months before
date needed.
-
Please supply as much
bibliographical information
as possible, including
author, title, place of
publication, copyright date,
price, and address of
publisher and ISBN number.
A limited number of current
publishers’ catalogs are
available from the
collection development
librarian. Should complete
bibliographical information
be unavailable, please send
advertisements with the
requisition or cite the
source of the information
given on the requisition
form.
Encumbrance Deadlines
Deadlines for submitting
requests to encumber funds
allocated to a department are as
follows:
-
50% encumbered by
mid-December
-
75% encumbered by first
week in February
-
100% encumbered by last
week in March.
Exact dates will be set each
fiscal year. To assist you in
meeting these deadlines, the
Acquisitions Department will
send each departmental Chair a
monthly report on the status of
the department’s library
allocation. We recommend that
each department spend
approximately 110% of their
allocation to allow for discount
prices, cancellations by
publishers or vendors, and
duplicate requests. We
encourage you to continue
submitting requests after the
last deadline. When
departmental allocations have
been encumbered for the current
fiscal year, all remaining
requests will be held until the
next fiscal year.
Frequently Asked Questions:
How can
I tell if a book I want to order
is already in the LRC collection
or on order?
Checking the library's
online
catalog
is your best bet. Our policy is
to not routinely duplicate
books.
How
long will it take to get the
book(s) I’ve ordered?
Each and every order you submit
is unique. One particular rush
title may be obtainable in two
weeks: another may take six
months. There is just no way of
predicting how long it will take
to get an individual book. We
do search and place orders as
quickly as possible. However,
the major book suppliers with
whom we work, even those that
specialize in materials for
universities and colleges, may
be slow. It is not unusual for
it to take three or four months
to receive material orders, and
that is without any particular
problems that might
understandably cause delay. It
must be kept in mind too, that
before an item can circulate it
must be cataloged, labeled, and
shelved. These steps are
usually completed within a week
of receipt.
But I
need to place this book on
reserve. The class started
yesterday. Don’t you provide
rush service?
We will initiate RUSH service.
Please note the word “RUSH”
boldly on the selection form.
However, even if we expedite the
order through our department, we
have no assurance that it will
be received as quickly as we
(and you) would hope. We will
make follow-up inquiries on RUSH
orders, but if the material is
temporarily unavailable due to
it being out-of-stock,
out-of-print, or not yet
published, or if the publisher
fails to respond or requires
prepayment, our RUSH order can
become bogged down very
quickly. Some publishers fail
to handle RUSH orders any
differently than any other
order. It won’t help this time,
but the more lead time we get
from you the next time, the
better we will be able to meet
your needs.
I've
been waiting three months for a
book I requested. My colleague
ordered this book directly from
the publisher and received it in
three weeks. How can you be so
slow?
The Acquisitions Department
handles many book requests each
month, each of which may
represent a single publisher. If
we had to deal directly with
each publisher of each book we
order, we would soon be buried
under mounds of invoices and
correspondence. To avoid this,
we, as most libraries do, work
with book suppliers who take on
the unenviable job of contacting
each publisher to obtain our
requests. They keep us informed
as to the specific problems in
obtaining a particular title,
instead of us -- or you --
having to do the follow-up.
Publishers usually assign
specific blocks of titles to be
distributed as complimentary
text copies to individuals, to
book suppliers, and to retail
outlets in anticipation of
demand. Very often our suppliers
can obtain a title more quickly
than you, as an individual might
be able to. Occasionally we do
go directly to a publisher, but
even then, the length of time it
takes to get the book has never
been consistent.
A
colleague recommended a book I
would like to order for the
library, but the title escapes
me. Can you get it for me?
Any information you can supply
the Collection Development
Librarian will help to find your
book. You need not hold up an
order merely because you don't
have complete ordering
information. We will try to find
the complete and correct
information. If we cannot, we
will get back to you.
How
will I know when the book I
ordered has arrived?
When the book has arrived and is
ready to be checked out, you
will receive your complete
selection form with the
requested material’s call number
through campus mail. You may
check the New Books shelf
in the T3 Center regularly for other new titles.
Why
doesn't the library have these
titles in its collection? They
are the most basic works in my
field. I'm shocked that they
are not here.
This is probably one of the most
frequently heard complaints by
any librarian working with a
small collection of titles
serving several academic
programs at an institution. As
most of you know, libraries are
not formed overnight. It takes
years and years (decades even)
of mutual effort on the part of
faculty and librarians to build
up a respectable library
collection that truly supports
the instructional and research
programs of the institution. Our
immediate response would have to
be "Then help us do something
about it!" We want you to tell
us which areas are weak, what's
missing, and the direction the
collection should be taking.
Share your expertise with us and
together we can build a
collection that makes us all
proud.
If you have any questions feel
free to contact
Susan
Martin
(x8407).
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Collection
Development Policy
1)
Georgetown College
Mission Statement
Georgetown College is a small,
residential, coeducational liberal arts college
distinguished by a combination of respected,
rigorous undergraduate and graduate programs, an
array of opportunities for involvement and
leadership, a commitment to Christian values and its
distinctive heritage. This provides an environment
for intellectual, spiritual, and social growth.
Through a broad undergraduate program, the
curriculum offers a foundation for shaping informed
thought and action in order to prepare students for
their place in society. Georgetown College seeks
persons committed to supporting its mission and to
realizing their full potential in this community of
learners.
2)
Library Mission
Statement
The Ensor
Learning Resource Center is an essential partner
with the faculty in the research and instructional
endeavors of Georgetown College. Our purpose is to
foster the development of creative reasoning and
critical thinking skills that lead to intellectual,
spiritual, and social growth. We will anticipate
and meet the information needs of the college
community with programs that advance scholarship,
develop critical competencies, and promote lifelong
learning.
3)
Goals and Objectives
for Collection Development
The library’s mission is to meet the information
needs at Georgetown College
through the acquisition and maintenance of
materials.
This information may be provided in various formats:
print monographs, serials, audiovisual materials,
software, online and virtual information.
The Ensor Learning Resource Center must supply an
excellent collectionand one of such quantity as to
ensure support for each discipline taught at the
College and for the foundation of lifelong
learning. Our goal is for continuous improvement in
our collection and services. The College must
recognize and seek to emulate the quality and
quantity of collections at similar Carnegie
Baccalaureate I institutions.
4)
Responsibility
for Library Collection Development
The building
of library collections at a Liberal Arts I College
is a joint responsibility of the library faculty and
other faculty. The Collection Development
Librarian, appointed by the Director of Library
Services, manages the appropriate expenditure of
allocated funds, ensures adherence to this
collection development policy, and supervises an
orderly procurement system.
It is the
duty of the library faculty to anticipate and to
provide information resources that will stand the
test of time. Individual faculty may be responsible
for curricular support, but it is the duty of the
professional librarians to see that the library
collection is balanced, substantial, and represents
the best current practice, the reportage and
interpretation of important events, original
scholarship, and the synthesis of knowledge that
contributes to ongoing intellectual curiosity.
So that this
policy may operate efficiently, faculty should
continually monitor their professional literature
for appropriate library acquisitions. Faculty should
inform the Collection Development Librarian of
materials most useful in support of the curriculum.
Requests by
students and staff are also welcome, and are
reviewed by the same standards as faculty requests.
The entire community is encouraged to help make the
Ensor Learning Resource Center a place of lifelong
learning.
5)
Fund Allocations
for Library Materials and Allocations Formulas
Policy
Each year after receiving the
budget the Library Director, in consultation with
the Collection Development Librarian, library
faculty, and other faculty, will devise allocation
formulas for books and periodicals. The purpose of
these formulas is to strive towards equity among the
departments in funding for library resources. These
formulas shall take into account:
-
The average cost per book or
periodical in each subject area for the most
recent year available
-
The number of credit hours
earned by students enrolled in classes taught by
each department for the most recent complete
year available
-
Use and need as demonstrated
by circulation, re-shelving information, patron
queries, and reference transactions. The
allocation formula will attempt to take into
account the different book and journal usage
patterns among the disciplines. For some
departments, monograph and journal literature is
a primary research tool. In other departments,
experimental methods, problem-solving, field
work, individual performance and repetition, and
internships are major contributors to student
learning. Some departments will have greater
need of book and periodical funding due to
greater usage patterns. Also, information
resources for some departments may be well
represented by full-text articles in online
databases or by e-books.
-
Books
i.
The use & need factor for
each department shall be no higher than 1.25.
ii.
The use & need factor for
each department shall be no lower than 0.75.
-
Periodicals
i.
The use & need factor for
each department shall be no higher than 2.50.
ii.
The use & need factor for
each department shall be no higher than 0.75
-
An occasional and rare
exception may be made at the discretion of
the Director of Library Services for program
areas that have special needs.
-
There will also be
provision made for books for new faculty and
new courses, and for materials purchased for
general interest and reference purposes.
The allocation formulas and
departmental allocations shall be distributed by the
Library Director to the Department Chairs within the
first four weeks of each academic year, normally at
the first meeting of the Academic Council in the
fall semester. The Library Director and Collection
Development Librarian will seek the input of the
Academic Council and other faculty in selection of
materials using these departmental allocations.
Special
academic programs and areas of interest may
occasionally be included in the book budget
allocation.
Annual line
item budgets for periodicals, microforms, media
materials, and computer software are not allocated
by department. A periodic review of these materials
is made in conjunction with the faculty to determine
collection development needs.
Allocations
for interdisciplinary, general interest, and
reference publications shall also be made.
6)
Selection
procedures
The Collection Development Librarian shall:
a)
Maintain regular
contact with all department chairs.
b)
Answer questions
regarding the collection and the collection
development process.
c)
Monitor publisher
catalogs, brochures, and websites and forward
relevant and desired information to chairs.
d)
Review
bibliographical research publications (such as
Choice, Current Reviews for Academic Libraries)
to fulfill the needs, both expressed and
unexpressed, of patrons.
e)
Answer or refer
questions about policies and procedures.
In addition
to the printed or online
selection forms provided by the library,
Choice review cards, from which
selections may also be made, will be distributed regularly
to departmental chairs.
It is the
responsibility of the Collection Development
Librarian to see that selections are in keeping with
general collection policies of the library, as well
as those of specific departments. Appropriate
bibliographic searches will be made before a
selection is ordered. This Librarian will monitor
the departmental allocations, encumbrances, and
expenditures. A report of these amounts will be sent
regularly to each department chair.
In order
that the Library faculty may order, receive, and
expend the allocated funds before the end of the
fiscal year, the Collection Development Librarian
shall determine and communicate to chairs dates by
which percentage goals of the allocations shall be
achieved. When these goals are not met by the
chairs, funds may be allocated:
a)
By the Collection
Development Librarian for materials in the relevant
departments using appropriate review sources
b)
By the Library faculty for
general interdisciplinary needs for the curriculum
of another department
c)
By the Collection
Development Librarian and other library faculty to
help fill identified weaknesses in the collection.
The Director
of Library Services shall make an annual report
concerning the allocation and expenditure process to
the Academic Dean, the Academic Council, and the
Academic Support Committee of the faculty.
7)
Selection Policies
a) Standards
The
Ensor Learning Resource Center supports the
statements on collection development in the
“Standards for College Libraries”, from the
Association of College and Research Libraries, a
division of the American Library association.
b) Intellectual Freedom and Censorship
“Give me the liberty to know, to
utter, and to argue freely according to conscience,
above all liberties.” This quote from John Milton’s
Areopagitica is emblazoned on a large
plaque at the entrance to our library. Georgetown
College recognizes that free access to ideas and
information and full freedom of expression are
fundamental to the teaching and learning process.
The Ensor Learning Resource Center staff purchase
materials that represent a wide variety of
viewpoints. The Library faculty subscribes to,
fully supports, and complies with the American
Library Association’s “Bill of Rights”, and its
accompanying statements of interpretation.
c) Confidentiality
This library follows the American
Library Association Code of Ethics: “Librarians must
protect each user’s right to privacy with respect to
information sought, received and materials
consulted, borrowed, or acquired.” The Library also
adheres to the ALA “Policy on Confidentiality of
Library Records” and “Confidentiality of Library
Users.”
d) Copyright
The Ensor Learning Resource
Center complies fully with all provisions of
Copyright Law (Title 17 of the U.S. Code). The
Library supports the Fair Use section of the
Copyright Law that permits and protects citizens’
rights to reproduce and make use of copyrighted
works for the purpose of teaching, scholarship, and
research. The Library website includes links to
copyright law, the Conference on Fair Use, and the
Digital Millennium Copyright Act.
8)
Criteria
for Selection of All Materials:
a)
Materials shall be
relevant to the curriculum and appropriate to the
users. All selected materials shall have a level of
reading maturity appropriate to the needs of the
students and faculty of a Liberal Arts I college.
b)
Materials that do not
necessarily meet a specific departmental interest,
especially those of interdisciplinary and general
academic interest, are also appropriate. Basic and
advanced reference works that also may not fall in a
specific departmental area are also appropriate.
c)
Some materials to support
the independent research of faculty and students are
appropriate, although they have lower priority than
materials designed to support the curriculum. The
library will not be able to meet every research
need, but library resources should be sufficient to
aid in the preparation of lectures.
d)
Materials that are highly
specialized and unlikely to be used by other and
future faculty and students shall be obtained by
interlibrary lending. Those frequently requested
shall be considered for purchase.
e)
Materials that support the
general reading interest of college library users
are also appropriate, provided the selections can be
defended as materials suitable for scholars and
college students.
f)
Other appropriate
materials may be those relating to the history of
Georgetown College, or which contribute to the
future programs of the college, and those of local
and regional interest.
g)
Purchased materials shall
be in the English language unless they are: 1)
necessary for foreign language or literature
instruction or reference; 2) noted as classic works
in a discipline, and not available in translation;
or 3) purchased for a departmental curriculum.
h)
Materials purchased from
library budget funds shall be maintained by the
library, and not stored or maintained at other
locations.
i)
Materials purchased shall
normally be current publications. Although
exceptions may be made, difficulty and expense
preclude obtaining most out-of-print materials.
j)
The periodical collection
shall contain titles that may help the patron
maintain current awareness in political, cultural,
social, economic, and other newsworthy events, as
well as provide commentary on these events.
Some
criteria used in selection are:
a)
The reputation of the
author, issuing body, or publisher
b)
Special features such as a
logical and accurate index, a bibliography,
footnotes, or pictorial representations
c)
Strength of present
holdings in the subject
d)
Strength of present
holdings by the same author or issuing body
e)
Demand generated by
circulation statistics and Interlibrary Loan
requests
f)
Price and relative cost of
materials in relation to the budget and other
available materials
g)
Published reviews
10)
Policies for Selection
of Specific Types of Materials
A. Books
Books shall usually be purchased
in either hardbound or paper format. Factors in
making this decision are:
1.
No choice of binding
2.
Difference in price is
minimal
3.
Title is deemed to be of
lasting value
4.
Title will be frequently
used
Traditional textbooks will not be purchased.
Exceptions may be made if other types of materials
supporting the curriculum are unavailable, or where
textbooks treat areas otherwise not represented in
the collection. Other exceptions may be those
textbooks that have earned a reputation as
“classics” in their field. Standing orders may be
made for regularly appearing series at the
discretion of the library faculty. These orders
shall be charged against the appropriate fund
allocations.
B. Periodicals / Serials
Selection criteria shall include:
1.
Comparative reviews with
other titles in the discipline
2.
Demonstrated need by users
3.
Cost
4.
Indexing and abstracting
in locally available sources
5.
Coverage in other formats,
such as electronic databases
Formats for periodical subscription and retention
may include:
1.
Subscribing in paper, and
keeping designated issues in paper
2.
Subscribing in paper, then
obtaining microforms equivalents at the end of
volumes and disposing of paper; or receiving
archived issues electronically
3.
Subscribing directly in
microform and maintaining as a retrospective copy
4.
Receiving full-text
periodicals electronically or on optical disk
C. Microforms
In addition to microforms of
periodicals, other materials may be purchased in a
microformat. Some criteria for the selection of
microforms are:
1.
The text is issued only in
microform
2.
The title is out-of-print
3.
The title is too costly
for purchase in the original format
Roll microforms (microfilms) are
preferred for long documents or continuous ranges,
such as newspapers. Flat microforms (microfiche) are
preferred for shorter documents or broken ranges,
such as monthly periodicals. Silver halide film is
preferred, but diazo and vesicular film will be
considered (in that order). The library should have
available one or more reader/printers with
appropriate magnification lens for all microforms
considered for purchase.
-
Reference Collection
The reference collection of the
Ensor Learning Resource Center supports the research
needs of undergraduate and graduate students,
faculty, and other researchers at Georgetown
College. It includes, but is not limited to,
encyclopedias, dictionaries, atlases, directories,
indexes, bibliographies, statistical compilations,
and handbooks. Reference materials may be in any
format – print, microform, audiovisual, or
electronic.
The library faculty, primarily
the Reference Librarian, select materials for the
reference collection. Although materials selected
for this collection support the academic programs
offered at Georgetown College, core academic
reference works in other subject areas are also
selected when they provide fundamental bibliographic
access to, or an introductory overview of, an
academic discipline. Materials from the reference
collection normally do not circulate. Librarians
should review the reference collection on a regular
basis to insure currency and accuracy.
-
Reserve Materials
Materials are placed on reserve
at the request of faculty or other college staff,
for the purpose of allowing multiple potential users
access to the material in a restricted period of
time. These items may already be part of the
library collection, or they may be owned by the
person requesting the reserve. Privately owned
reserve materials that remain unclaimed after three
Circulation Department notices (regarding further
instructions in subsequent semesters) will be
considered gifts to the library.
Periodical articles shall
normally be photocopied, and the copy placed on
reserve. Occasionally the suggested reading material
is too lengthy to be copied according to the fair
use provision of federal copyright law. (See the
library web site’s Copyright page). The person
requesting the reserve shall be responsible for
abiding by copyright regulations.
Since they are already for restricted use, books in
the library reference collection shall not be
placed on reserve. A maximum of two
photocopies of copyrighted materials shall be placed
on reserve at any one time. A maximum of two copies
of personally owned materials shall be placed on
reserve at any one time.
-
Government Documents
Georgetown College is not a
depository for United States, Commonwealth of
Kentucky, United Nations or other governmental or
organizational body official publications.
Therefore, we do not classify materials published by
such agencies by any special criteria. All such
materials may be selected and placed in the regular,
Library of Congress classification system.
-
Children’s Literature
The library has a children’s
literature collection in support of the curriculum
of the Education Department. Additions to this
collection are appropriate.
-
Theses and Dissertations
Theses and dissertations
are not normally selected. Access to such is made
available through Dissertation Abstracts and the
Interlibrary Loan process.
I.
Honors Papers
Honors Papers by Georgetown
College students in fulfillment of their academic
program are solicited and added to the library
holdings.
-
Maps
Flat maps are not normally
selected. Occasionally, maps of local interest may
be available at the Reference Desk.
-
Non-print Materials
Materials such as compact discs,
videocassettes, DVDs, computer software, slides, and
other non-print materials may be considered research
and/or instructional materials. Selection criteria
for non-print materials are the same as for books.
After curricular support is satisfied, non-print
materials may be purchased which represent
excellence in each genre and format, according to
professional reviews. Patrons are responsible for
adherence to copyright regulations.
1.
Computer products: Due to
the variety of computer licenses, computer software
shall not be purchased for circulation. However, if
permitted by license and needed for class
instruction, software may be purchased as long as it
uses operating systems resident on microcomputers
within the library.
2.
Audio, video, and other
projected media: Media purchased shall have
appropriate playback facilities in the library. The
preferred format is DVD.
3.
Music and musical
recordings: Musical scores and recordings shall be
purchased as needed to support the curriculum. The
preferred format is CD.
4.
Other non-print materials:
any non-print material or format not listed herein
will be selected using the criteria previously
stated. The decision to add such materials or new
formats will be the responsibility of the Collection
Development Librarian and the Director of Library
Services.
L.
Duplicates
Duplicates are not normally
purchased. However, duplicates may be added to the
collection if warranted by heavy usage of copies
already held by the library. The decision for
duplicate purchasing is made by the Collection
Development Librarian, in consultation with the
Director of Library Services.
M. Fiction
The library will not buy fiction
anticipated to have only short-term interest among
readers, but will attempt to select established
literary materials and works of promise, especially
those which will support literature course
offerings. Criteria for selection are the same as
for other materials, with additional information
available from notable prize lists, such as the
Nobel Prize, Pulitzer Prize, National Book Awards,
Booker Prize, etc.
11)
Collection Development
- Other Policies
a)
Gifts and Donations.
The Ensor Learning Center shall
accept and acknowledge gifts of library materials,
using the same criteria of selection as it does for
purchased materials. Monetary gifts to subsidize the
purchase of pertinent library materials and services
shall also be gratefully accepted. The library may
refuse any gift that does not contribute to the
mission and purpose of the library.
The
library faculty shall decide the best disposition of
gifts, such as location, classification, and
circulation policy. Gifts are accepted only if there
are no restrictions placed upon their acceptance.
The library shall be able to appropriately exchange,
donate, sell, or discard those items that cannot be
added to the collection.
The collection development policy
states that the library faculty should, whenever
possible, view and evaluate for usefulness any
potential donation. This is to prevent shipment of
materials that are not appropriate to the
collection, or titles that are already on the
shelves. Because the cost of accessioning each item
in staff and material is currently over $35.00 per
item, the library encourages matching funds to
process any donated materials.
The library cannot make
appraisals for tax or other fiduciary purposes. The
donor shall be responsible for such an evaluation,
after the items have been viewed and accepted by the
library staff but prior to shipment. The Development
Office shall provide a receipt acknowledging the
amount of a monetary gift, or gifts in kind.
b)
De-selection.
The de-selection of library
materials is essential for the maintenance of an
active and academically useful library collection.
De-selection, also known as weeding, provides
quality control for the collection through the
elimination of outdated, inaccurate, and worn-out
materials.
The desire to maintain the number
of volumes in the library collection should not
influence this process, which is aimed at improving
the quality not quantity of the collection. The
Collection Development Librarian should work closely
with the faculty to ensure an ongoing effort to
de-select materials. Materials which should be
de-selected may include, but are not limited to:
i)
Superseded editions
ii)
Duplicates in very low
demand
iii)
Damaged or worn-out
materials which cannot be repaired or rebound, or
for which the cost of preservation
exceeds the usefulness of the information contained
iv)
Certain subject areas that
demand currency, and in that outdated information is
useless or harmful - health, technology, and
business.
v)
Materials, that are not
used, based on browsing and circulation, in a period
of 5-10 years. Exceptions may be made for classics
in a field.
c)
Conservation,
Preservation, and Restoration
Library
materials are expensive to purchase, process, and
house. Therefore, we wish to appropriately preserve
useful holdings in whatever format. The Ensor
Learning Resource Center supports the American
Library Association’s “Preservation Policy”. These
include:
-
Library patrons and library
employees will be informed of the proper care
and handling of library materials.
-
Temperature and humidity
controls are essential for maintenance of
library materials.
-
Repair should be provided for
damaged materials.
-
Binding should be used to
preserve materials as needed.
The library
should develop a plan for maximum preservation of
materials in case of an emergency (fire, flood,
etc.)
d)
Binding. The library will
bind or consider binding materials according to
need, use, condition and budget.
e)
Replacement. The Collection Development Librarian
will determine whether to replace specific materials
that are no longer useable due to loss, damage, or
outdated format.
Updated Jan 2007
Please direct
inquiries to
Susan Martin |
